Administrative Assistant Functions: discover them

The profession of an administrative assistant is oriented to perform tasks that work together to maintain a proper operation in all types of offices. According to the idiosyncrasy of each of the organizations, the functions are varied. However, they put the spotlight on the effective management of documents.

The profile of administrative assistant is one of the professions fundamental in all kinds of areas. It is for this reason that the labor supply this type of positions is quite wide in the public sphere and in private. To make a proper performance of this role you must have diverse expertise in the fields of office automation, customer service, accounting, protocol, or marketing, among others.

Do you want to know more about assistant administrative functions and daily activities? We will explain more below, your profile will be very versatile!

The work of the administrative assistants is high relevance for the advancement of any type of organization. The tasks of an administrative assistant are countless. An administrative assistant must have a solid knowledge about the mission and objectives of the organization to which it belongs. In this way, the performance of your performance will increase significantly and will provide a substantial value. In spite of everything, the most common functions can be broken down roughly into four blocks. Then, we move into the core of the post ‘administrative Assistant duties: discover’.

·Effective management of communications

Among the duties of the administrative highlight of move all the information valuable between departments. A good communication is key to taking advantage of opportunities and enhance the value of an organization. Therefore, an administrative assistant has to have a high degree of control of the entry of contacts through various avenues, such as, for example, the traditional correspondence, e-mail or phone. Has to be arranged perfectly to the input and output of these communications.

·Administrative support

The tasks on the storage, organization and file management are also part of the main axis of an administrative assistant. This professional profile will focus on the management of these tasks through the use of the photocopier, scanner and other tools archiving. Equally, you will also need to frequently make contributions to the drafting of documents of the administrative court.

·Support in financial aspects

Invoices, estimates, work orders... The team of administrative assistants works in the record and save expenses accounting of the organizations. These activities are usually to be found within the functions of an administrative assistant. In your job you will have to perform basic calculations, which may be related to any type of operations that are carried out.

·Closer ties

The administrative assistants play an active role in the relations with third parties. Their work is essential to give a fluidity between all parties. In this way, will be handled records with more agility, closed meetings, agendas, they will develop the logistics processes more quickly, etc, This position is also responsible for handling the administrative protocols effectively.

If we think of the assistant administrative functions of the office, it is essential to also learn the technical and social skills required by the job itself. For this type of jobs, they are valued certain features:

– High attention to detail
– Ability to solve
– Excellent communication skills
– Adaptability and proactivity
– Work in team
– Kindness and friendliness
– Ability of time management
– Good command of office tools physical and digital

The important thing is to collaborate in the fulfillment of the objectives of the department to which it belongs. The position of administrative assistant is a position demanding and that you need to rigorously for their exercise. This team of professionals is the base that helps to consolidate all the work that supports the day-to-day of any organization.

To exercise the profession it is necessary to possess specific training. In UNIVERSAE (we have the Degree in Administrative Management at a distance, the past year was ranked first in the ranking of employability, becoming the training cycle with a higher number of hires. With this title you will receive the most complete training you to be the best administrative assistant and you will learn all the concepts with the method that is most disruptive, based on the latest advances in EdTech.

Through the training received in this Middle Grade, you are eligible for the jobs in which required functions of an administrative assistant. In UNIVERSAE you will have the option to extend your degree where you want and when you want. See all advantages of studying an online TVET in our blog. Keep in mind also that we have a great number of agreements with the companies that are leaders of their respective sectors. These agreements support the students and boost the direct relation with these companies, that will be created multiple job opportunities.

If you would like to receive guidance on all our degrees, you can contact with our team of academic advisors via WhatsApp, social networks or contact form on our website.